5 Reasons You Need a Wedding Coordinator on Your Wedding Day

A wedding is one of the most, if not the most, important day in a couple’s life together. Maybe it’s more for the women, but hey, more and more men are being closely involved in wedding preparations too. It’s the day you’ve been waiting for your whole life, and, once this day has come and gone, you’d want to keep looking back to your wedding day with fondness and good memories. Your wedding has to be worth telling your grand children about!

Why you need a wedding coordinator

That said, weddings involve careful planning and preparations, and to pull off the wedding of your dreams, you sure need a lot of help.

Most brides choose to be hands-on when it comes to planning their wedding. But as the wedding day nears, the pressure heightens and the stress doubles, and bride needs to learn to relinquish the details that she cannot handle all by herself.

A wedding coordinator, or wedding planner, provides the necessary expertise and experience to execute your plans and vision for your wedding. The Bridal Book differentiates a wedding coordinator and a wedding planner, but in the wedding industry, these two terms are often used interchangeably.

Here are 5 reasons why we recommend our clients to have a wedding coordinator/planner for their wedding.

1. Chances are, it’s your first time to plan a wedding, and you don’t know where to start.

Let’s face it. You only get to plan a wedding once (in a blue moon), but the wedding coordinator you’re about to hire has planned dozens, maybe hundreds, of weddings in the past. Wedding coordinators have connections with other wedding suppliers, they know industry rates, they know what’s right for your budget, and they have tools and checklists that they’ve been using for years, and therefore have been enhanced through time. Their expertise will certainly stir your wedding preps in the right direction, saving you a lot of time and effort.

Wedding Preparations

2. There’s so much to remember, you’ll most likely forget them.

Let’s rundown the things you need to think about for your wedding. Invitations, color motif, wedding theme, wedding venue, hotel, what to put in the wedding invitation, your guest list, RSVP. Then there’s your menu choices, venue styling, table center pieces, floral arrangements, bridal bouquet, bouquets for your entourage. Your entourage’s dresses, the bridal gown and the groom’s suit, the flower girl dresses. There’s the ceremony symbols, veil, cord, bible, candles, arras. The music playlist, the musicians, the program. Souvenirs, guest book, photo booth. There’s definitely more in your wedding checklist. And you still have a dozen more suppliers whose numbers you should remember.

Thinking about all these details is a lot of fun, especially in the early stages of your planning. But as your wedding nears, you’ll enter a zone where all you’ll be able to think about is your groom and your life together. And ponies and butterflies and unicorns. Not to mention, you have to think about your wedding vows too. You need someone to be on top of everything, who will make sure that every detail of your wedding is taken care of.

3. Your Maid of Honor will be with you til the end, but like you, she will forget details too.

Wedding preparations is fun with your Maid of Honor, but she’s also part of your entourage. And chances are, she’s with you in the zone, daydreaming with you. She will be busy on your wedding day, attending to your every need, and she will not have time to take care of the nitty gritty of your wedding. You need a professional coordinator to keep everything together.

4. You don’t want to be too stressed out on the days leading to your wedding day.

As the month of your wedding kicks in, you want to start relaxing and just basking in the love and enjoying your last moments as a single person. This is hardly the case, of course, because I’ve seen brides stress out over the last leg of the preparations, and we can’t blame them. They only want to make sure their wedding will be perfect.

But as a bride, you also want to be beautiful, and well-rested, on your wedding day. Know that it’s time to let go of the reins and just relax in the sidelines, assured that your wedding will run smoothly. Wedding planners are trained to perform under pressure, and because they’re professionals, they can see the big picture and has mastered the wedding checklist. They also operate with their own team of specialists to make sure everything is covered.

5. You want to focus on family and friends on your wedding day, not your suppliers.

The wedding is not just for the couple, it’s for both families too. It’s where two worlds meet and two families are united to support the groom and the bride. That said, you’d want to celebrate and attend to your family and friends on your special day. Focus on your guests and leave the execution of your plans to your wedding coordinator.

I’ve seen through experience how wedding suppliers become instantly bonded and develop friendships with the couple. It’s only natural, since these suppliers have become invested in your dreams and your love story through months of planning. So it’s all good when you treat your wedding suppliers as friends and guests. But these people are like friends whose expertise you paid for, so they come to your wedding to work still. Let them do what they’re good at, while you.. relax!

Understanding your options

keep-calm-hire-a-wedding-plannerNow, there’s a lot of reasons why brides consider not getting a professional wedding planner. Maybe you’re working on a tight budget, or maybe you really do want to do things your own way. Still, getting at least an on-the-day coordinator is highly recommended. We’ll talk more about your options in the future posts, but for now, I hope I’ve established enough why you need a wedding coordinator.

Josiah’s Catering has account managers for every wedding/event that we cater to. These account managers make sure that all your catering needs are taken care of and everything is in place on your special day. Take note that our account managers’ focus is only within the reception venue, not the wedding as a whole.

That said, we partner with top-caliber wedding coordinators in the country to help us help our couples translate their dream weddings to reality. Here’s a list of wedding coordinators/planners that we can vouch for. Check out their individual websites to get to know them more:

(Updated list!)




Happy wedding planning!


To our supplier friends, if you want to update this listing with your official websites, feel free to contact us or leave a comment and we’ll gladly update the list for you. Thanks!

Photo credit: Wedding Salon, Daniel Lei Photography.

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